SUPPLY STUDENT SUPERVISOR

Location: Erin, Ontario

Hours: Monday - Friday

11:35am - 12:35pm (daily and occasional)

Pay rate: $21.02 per hour + 4% vacation pay

Under the direction of the Principal/Vice-Principal or designate, the supervisor will monitor, supervise and ensure the safety and security of students during the indoor/outdoor, lunch/recess period.  The successful candidate must have the ability to work with children of various ages.  They will possess, patience, flexibility, good communication and conflict resolution skills and the ability to remain calm and handle emergency situations.

RESPONSIBILITIES AND DUTIES:

• Be aware of school rules and emergency plans
• Be prompt in arriving for supervision assignment
• Supervising students during lunch times - encouraging children to eat healthy, helping children open packaging and cleaning up small spills
• Be aware of specific students medical/behaviour situations, and keep such information confidential
• Ensure the safety of all children occurs at all times both indoors and outdoors
• Respond to any incidents and report any serious infractions to the school Principal/Vice Principal
• Ensure that students who are ill or injured are referred to the appropriate medical attention and report any serious accidents immediately
• Co-operate with the Principal, Vice Principal and teachers to maintain consistent disciplinary practices and school processes and procedures

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Successful completion of Grade 12 education or equivalent
• Prior experience working with children
• Prior voluntary experience in a school setting is an asset
• Team player and the ability to work closely with students and staff

Wellington Catholic District School Board requires all candidates to apply through Apply to Education. Please visit www.applytoeducation.com and search for Wellington Catholic District School Board. Postings through Apply to Education portal are free of charge to candidates.

If you have any trouble accessing your account through https://wellingtoncdsb.simplication.com/, or require help setting up a Job Alert, please reach out directly to ApplyToEducation for assistance. They can be reached Mon-Fri from 7:30am to 7:00pm at 1 877 900 5627 or  

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment.  Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening.  While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

Job Posting 26-132

100% Permanent CARETAKER UNASSIGNED

Location: Various

Start Date: TBD

Hours: 8 hours per day, 40 hours per week

Afternoon Shift: Monday-Friday 3:30pm 11:30pm

Starting Rate: $26.82 per hour plus $0.85/hour shift premium

RESPONSIBILITIES AND DUTIES:

Under the direction of the Caretaker-in-charge, the Staff Caretaker will be responsible for:

Cleaning all areas of the school building on a daily basis, as well as clearing ice and snow, performing minor repairs and grounds work, handling garbage, securing the building, reporting maintenance issues, interaction with Community Use groups as required, handling alarm and emergency situations while on shift, and other duties as assigned by the Caretaker-in-Charge.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• A Grade 12 Secondary School diploma, or equivalent
• A thorough understanding of both the Health and Safety Regulations and the W.H.I.M.S. Program
• Excellent Interpersonal, oral and written communication skills
• Knowledge of computer applications as required by the position
• Ability to operate the schools computerized HVAC system
• Good eye/hand coordination to safely operate equipment and small tools
• Previous related experience
• Practical hands on knowledge of caretaking duties in an institutional environment is an asset

Interested and qualified applicants are invited to apply. 

POSTING DATE: TUESDAY July 7, 2026

CLOSING DATE: MONDAY July 13, 2026 at 4:00pm.

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

Job Posting 26-096

100% PERMANENT ELEMENTARY HEAD SECRETARY 10 MONTH

Location: St Mary Catholic Elementary School, Elora

Start Date: TBA -approximately Aug 31/26

35 hours per week between 8:00 a.m. and 4:30 p.m. (Scheduled by Supervisor)

Band 4: $32.00 - $36.57/ hour

The Elementary School Head Secretary administers the elementary school office in accordance with Board policies and procedures and provides clerical and secretarial support to the P rincipal and other staff. The position is generally responsible for correspondence, records management, reporting, bookkeeping and inventory control while interacting in an effective and courteous manner with students, parents, other staff and visitors.

RESPONSIBILITIES AND DUTIES:

• Responsible for coordinating and monitoring all secretarial jobs assigned to office staff to ensure deadlines are met while providing training and guidance as required
• Organization and administration of the elementary school office
• Clerical and secretarial support to the Principal and other staff
• Compose, type, distribute and file various correspondence within and between the elementary school, the school community, the school board, other agencies and the Ministry of Education
• Records management, involving the collection, maintenance and reporting of various information and data pertinent to the operation of an elementary school
• Maintain OSRs in accordance with Board and Ministry Guidelines
•  Processing of cash, accounts payable, petty cash, purchasing, inventory control and various other bookkeeping and accounting functions, monies for class trips and fundraisers, deposits and reconcile statements, school banking to maintain the operation of the school
• Ensure daily Safe Arrival Procedures, make attendance calls and record attendance (in conjunction with the teachers) in student information system
• Provide reception support in areas of telephone calls, messages, responding to general enquiries, and assisting students, staff, parents and visitors to the main office
• Responsible for daily outgoing mail and the sorting and distribution of all incoming mail and faxes as well as courier services
• Maintain student information in student information system and generate reports, i.e. Month end reports, annual reports for the Ministry, report cards
• Registration of new students
• Assist with the organization of school events i.e. graduation, First Communion, Confirmation
• Provide minor first aid to students (band aids, ice packs, etc.) and administer medication as required
• Assist Principal and Vice-Principal in monitoring daily replacements of absent employees
• Maintain confidentiality of staff and students
• Perform other office duties as required by the Principal

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Must have a Secondary School Diploma
• Successful completion of a one (1) year post-secondary program in office administration including accounting and computer courses
• A minimum of 2 (two) years previous experience, preferably in other areas of the education system i.e. an elementary school office or Secretary in a high school
• Experience with related computer programs in Microsoft Office, Internal Board Programs including student information system ( PowerSchool), SDS, Smart Find Express, School Banking
• Demonstrated excellent interpersonal and communication skills, both written and verbal, with parents, students, external contacts
• Proven ability to compose routine correspondence for format, composition, grammatical, and typographical accuracy
• Strong organizational, time management and prioritization skills
• Demonstrated ability to work independently as well as part of a professional team
• Have sound judgment, excellent analytical and problem solving skills, tact and diplomacy
• Have the ability to divert attention from one task to another in order to meet deadlines

• Skilled in bookkeeping/budgeting with proven ability with accuracy

Interested and qualified applicants are invited to respond.

POSTING DATE: THURSDAY June 4, 2026

CLOSING DATE: WEDNESDAY June 10, 2026 at 4:00pm

Applications received after the closing deadline will be reviewed only as needed until the position is filled.

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

The Wellington Catholic DSB is committed to equity for all students and staff, and to delivering the highest quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodation in the hiring process to support applicants with disabilities. Please see the job opportunities page on our website for more details.

Job Posting 26-131

100% Permanent SECONDARY SECRETARY (10 MONTH)

Location: Bishop Macdonell High School, Guelph, Ontario

Anticipated Start Date: August 31 2026

35 hours per week between the hours of 8:00 a.m. and 4:30 p.m.

(Scheduled by Supervisor)

Band 3: $30.29 - $34.64 per hour

RESPONSIBILITIES AND DUTIES:

Reception Duties:

• Respond to telephone calls, messages, to general inquiries, and assist students, staff, parents, visitors and student success teams in the main office
• Page on the P.A. system
• Responsible for daily outgoing mail and courier and maintenance of postage
• Assist in distribution of incoming mail and courier
• Provide secretarial and general office support such as word processing, filing and photocopying
• Support Head Secretary with bookkeeping, as required
• Ensure that all data is accurate and current in Student Information System (e.g., demographic data)
• Support Guidance Secretary to maintain OSRs in accordance with Board and Ministry Guidelines (e.g., filing data/reports and testing documentation; filing EQAO results; filing Report Cards with applicable IEP in OSRs)
• Book and maintain records for use of conference room
• Support Administration/Head Secretary with assignment of lockers to students
• Support Head Secretary with Orientation of new staff including distribution of keys/codes and daily supply staff
• Perform administrative duties pertaining to community use of the school
• Complete and submit Student Accident Report for OSBIE

Attendance Duties:

• Admit and excuse students and input into Student Information System
• Remove, record and input from messages on voicemail
• Contact parents/guardians regarding absent students
• File attendance notes daily
• Provide admit & excuse slips for student entering and leaving
• Inform Administration of student attendance issues of truancy, late, etc.
• Maintain accurate student attendance in Student Information System
• Make necessary information changes (e.g., student biographic information in Student Information System) and inform Guidance
• Send out SchoolMessenger messages
• Prepare correspondence for administration regarding attendance
• Preparation of attendance reports for administration, parents, counselors, students
• Communicate information to teachers and administration, as necessary (e.g., students on vacation, ill for long periods, homework requests, etc.)
• Create daily attendance file to store daily events and information
• Communication between student/parent, bus company and transportation consortium
• Maintain strict confidentiality of students and staff
• Duties as assigned (e.g. graduation, registration, proofing materials)
• Perform other duties as assigned by the Principal, Vice-Principals, and Head Secretary

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Must have a Secondary School Diploma and s ome Community College courses in Office Administration, business, and additional computer courses
• Must have at least 1 (one) year of previous related experience
• Experience with related computer programs in Microsoft Office, Internal Board Programs including Student Information System , SDS, SmartFind Express , Microsoft Outlook and SchoolMessenger
• Demonstrated excellent interpersonal and communication skills, both written and verbal, with parents, students, external contacts
• Have excellent and accurate data entry, word processing/typing skills
• Strong organizational, time management and prioritization skills
• Maintain confidentiality of staff and students
• Demonstrated ability to work independently as well as part of a professional team
• Have sound judgment, excellent analytical and problem solving skills, tact and diplomacy
• Have the ability to divert attention from one task to another in order to meet deadlines

Interested and qualified applicants are invited to respond. 

POSTING DATE: TUESDAY June 30, 2026

CLOSING DATE: WEDNESDAY July 8, 2026 at 4:00pm

Applications received after the closing deadline will only be reviewed as required if position remains unfilled.

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

CLASSROOM & STUDENT SUPERVISOR

Pay rate: $159.94 per day + 4% vacation pay

6 hour/day maximum (excluding 30 min unpaid lunch break)

Under the direction of the Principal/Vice-Principal, the Classroom & Student Supervisor will supervise and support students when teachers are absent ensuring a safe and secure environment at all times.  The Supervisor will also create and coordinate safe and enjoyable activities for students while cooperating with school staff regarding safety protocols and plans.  

DUTIES AND RESPONSIBILITIES:

• Be available on short notice to replace absent teachers on an emergency basis where no qualified teacher is available (a full day is 6 hours excluding lunch, a partial day is less than 6 hours with pro-rated pay rate)
• Supervise elementary and/or secondary students in the classroom and other indoor and outdoor spaces ensuring a safe, secure and engaging learning environment at all times
• Follow instructions left by classroom teacher and/or the Principal/Vice-Principal including the creation and coordination of safe and enjoyable activities for students
• Manage minor student discipline issues and escalate more serious matters to the Principal/Vice-Principal
• Promote positive attitudes towards and encourage enthusiasm for learning
• Demonstrate effective problem-solving skills, patience and flexibility

• Cooperate with school staff regarding safety protocols, emergency plans and school procedures
• Be aware of specific students medical/behaviour situations and keep such information strictly confidential

 QUALIFICATIONS, EXPERIENCE, SKILLS & ABILITIES:

• Successful completion of Grade 12 education or equivalent is required
• Post-secondary education relating to children and youth is preferred
• Prior experience (paid or volunteer) working with children is a strong asset
• Ability to follow instructions and use initiative
• Strong communication, judgement and decision making skills when interacting with students
• Ability to read and understand student safety and/or behaviour plans and alert Principal where necessary
• Maintain strict confidentiality and privacy of student information
• Possess an understanding of and a willingness to support the mission of a Catholic School system
• Creative, enthusiastic, patient and responsible team player
• First Aid, CPR, NVCI, BMS training is an asset

Wellington Catholic District School Board requires all candidates to apply through Apply to Education. Please visit www.applytoeducation.com and search for Wellington Catholic District School Board. Postings through Apply to Education portal are free of charge to candidates.

If you have any trouble accessing your account through https://wellingtoncdsb.simplication.com/, or require help setting up a Job Alert, please reach out directly to ApplyToEducation for assistance. They can be reached Mon-Fri from 7:30am to 7:00pm at 1 877 900 5627 or

We thank all applicants for their interest.  Only those selected for an interview will be contacted.

Successful external candidates will be required to provide a current original Criminal Record Check, including a Vulnerable Sector Screening, prior to commencement of employment.  Please note that the CRC must be dated within 6 months of the date of acceptance of employment. 

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for the employee recruitment and selection purposes.  The Board does have policies for accommodating employees with disabilities.  If you require further information regarding this policy, please contact the Board Office

The Wellington Catholic District School Board invites qualified applicants for the casual position of Supply Early Childhood Educators.  The Board requires supply Designated Early Childhood Educators (DECEs) for elementary schools to work in Guelph, Elora, Fergus, Erin, Arthur, Mount Forest and Rockwood.

Under the direction of the Principal, the supply Early Childhood Educator (ECE) will partner with the classroom teacher to plan and implement a full-day early learning program within a classroom setting which will enhance the children's cognitive, physical, social and emotional development. The ECE will provide supervision and age appropriate (learning) programming for groups of students as required. 

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Successful completion of a two year post-secondary Early Childhood Education Diploma or equivalent
• Minimum 6 months experience working with 3-5 year old children within a registered childcare setting, early learning centre, or educational institution
• Proof of valid registration with the OCECE (Ontario College of Early Childhood Educators)
• Knowledge on the Ministry of Education full day early learning program
• Experience with age appropriate programs
• Knowledgeable of the early acquisition of literacy and numerical skills
• Understanding and commitment to confidentiality
• Ability to follow organizational policies and procedures
• Knowledge and understanding of classroom management
• Proficient in interpersonal interaction in a sensitive, courteous and respectful manner with children, parents, staff, and the general public
• Basic computer and technological skills
• Possess an understanding of and a willingness to support the mission of a Catholic School system

SCHEDULE:

Hours worked are to a maximum of 6.5 hours per day scheduled anytime between the hours of 8:00 a.m. and 4:00 p.m. 

Interested and qualified applicants (in good standing with the College of Early Childhood Educators (ECE)) are invited to apply. Wellington Catholic District School Board requires all candidates to apply through Apply to Education.

Please visit www.applytoeducation.com and search for Wellington Catholic District School Board. Postings through Apply to Education portal are free of charge to candidates. If you have any trouble accessing your account through https://wellingtoncdsb.simplication.com/, or require help setting up a Job Alert, please reach out directly to ApplyToEducation for assistance. They can be reached Mon-Fri from 7:30am to 7:00pm at 1 877 900 5627 or info@applytoeducation.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

 SUPPLY SECRETARY

Hours: maximum of 7 hours daily, scheduled between 8:00 a.m. and 4:00 p.m.

Rate of Pay: $28.84 per hour + 4% vacation pay

The Wellington Catholic District School Board invites qualified applicants for the casual position of Supply Secretary.  The Board requires Supply Secretaries for elementary and secondary schools to work in Guelph, Elora, Fergus, Erin, Arthur, Mount Forest and Rockwood.

 Under the direction of the Principal and/or Vice-Principal, the Supply Secretary will perform general secretarial assistance for school offices, including reception and attendance duties, communication with parents, students, and external contacts, possible assistance with bookkeeping, school banking, and budget control including purchase orders and tender orders.

 REQUIRED QUALIFICATIONS AND EXPERIENCE:

 Successful completion of a post-secondary program in secretarial studies or office administration diploma.

• Proficiency in Microsoft Office
• Previous bookkeeping and budget experience
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to function effectively with staff, parents, outside agencies, members of the public and others
• Demonstrated ability to work in a fast-paced environment with excellent organizational and time management skills with the ability to prioritize tasks
• Demonstrates ability to work cooperatively as part of a professional team
• Ability to maintain strict confidentiality of student information
• Experience with PowerSchool and SDS would be an asset

Wellington Catholic District School Board requires all candidates to apply through Apply to Education. Please visit www.applytoeducation.com and search for Wellington Catholic District School Board. Postings through Apply to Education portal are free of charge to candidates.

If you have any trouble accessing your account through https://wellingtoncdsb.simplication.com/, or require help setting up a Job Alert, please reach out directly to ApplyToEducation for assistance. They can be reached Mon-Fri from 7:30am to 7:00pm at 1 877 900 5627 or  

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment.  Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening.  While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes. 

Qualified Pay Rate:  $28.27 per hour + 4% vacation pay

Unqualified Pay Rate: $24.47 per hour + 4% vacation pay

The Wellington Catholic District School Board invites qualified applicants for the casual position of Supply Educational Assistant. The Board requires Supply Educational Assistants for elementary and secondary schools to work in Guelph, Elora, Fergus, Erin, Arthur, Mount Forest and Rockwood.

Under the direction of the Principal, the classroom teacher, and in consultation with the special education resource teacher, the educational assistant works with special needs students both individually and/or in a group setting. The educational assistant supports students in achieving personal, social, academic and physical development.  Educational Assistants must possess willingness, along with the physical ability, to work with all of our students who have many diverse needs. 

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Qualified:

• Successful completion of a post-secondary Educational Assistant/Support diploma program.May also consider other fields related to the development of children and/or special education including but not limited to Developmental Services Worker (DSW), Child and Youth Worker (CYW), Nursing, Early Childhood Educator (ECE), and Personal Support Worker (PSW)

 Unqualified:

• Successful completion of Grade 12 education or equivalent
• Prior experience working with children or voluntary experience in a school setting is an asset
• Post-secondary courses related to the development of children and/or special education is an asset.

Both:

• Minimum 1-year experience working with children related to physically, developmentally and/or behaviorally challenged special needs is preferred
• Ability and willingness to perform required physical tasks, including lifting, toileting and diapering
• Relevant additional training is an asset
• Autism Spectrum Disorder Training is an asset
• Behaviour Management Systems (BMS) training is an asset
• Flexibility, patience and the ability to work closely with the classroom teacher and Principal
• Ability to function independently within the framework of a team
• Ability to maintain discretion with confidential information
• A positive and empathetic attitude towards students

Wellington Catholic District School Board requires all candidates to apply through Apply to Education. Please visit www.applytoeducation.com and search for Wellington Catholic District School Board.

Postings through Apply to Education portal are free of charge to candidates. If you have any trouble accessing your account through https://wellingtoncdsb.simplication.com/, or require help setting up a Job Alert, please reach out directly to ApplyToEducation for assistance. They can be reached Mon-Fri from 7:30am to 7:00pm at 1 877 900 5627 or   

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment.  Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening.  While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

STUDENT SUPERVISOR/ SUPPLY STUDENT SUPERVISOR

Up to 3 hours per day (dependent on location)

Locations: City of Guelph Schools, County schools in Rockwood,

Erin, Elora, Fergus, Arthur, & Mount Forest

Pay rate: $21.02 per hour + 4% vacation pay

Under the direction of the Principal/Vice-Principal or designate, the supervisor will monitor, supervise and ensure the safety and security of students during the indoor/outdoor, lunch/recess period.  The successful candidate must have the ability to work with children of various ages.  They will possess, patience, flexibility, good communication and conflict resolution skills and the ability to remain calm and handle emergency situations.

RESPONSIBILITIES AND DUTIES:

• Be aware of school rules and emergency plans
• Be prompt in arriving for supervision assignment
• Supervising students during lunch times - encouraging children to eat healthy, helping children open packaging and cleaning up small spills
• Be aware of specific students medical/behaviour situations, and keep such information confidential
• Ensure the safety of all children occurs at all times both indoors and outdoors
• Respond to any incidents and report any serious infractions to the school Principal/Vice Principal
• Ensure that students who are ill or injured are referred to the appropriate medical attention and report any serious accidents immediately
• Co-operate with the Principal, Vice Principal and teachers to maintain consistent disciplinary practices and school processes and procedures

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Successful completion of Grade 12 education or equivalent
• Prior experience working with children
• Prior voluntary experience in a school setting is an asset
• Team player and the ability to work closely with students and staff

Wellington Catholic District School Board requires all candidates to apply through Apply to Education. Please visit www.applytoeducation.com and search for Wellington Catholic District School Board. Postings through Apply to Education portal are free of charge to candidates.

If you have any trouble accessing your account through https://wellingtoncdsb.simplication.com/, or require help setting up a Job Alert, please reach out directly to ApplyToEducation for assistance. They can be reached Mon-Fri from 7:30am to 7:00pm at 1 877 900 5627 or  

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment.  Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening.  While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

Job Posting 26-088

80% PERMANENT ELEMENTARY 2ND SECRETARY 10 MONTH

Location: St Peter Catholic Elementary School, Guelph

Anticipated Start Date: approximately August 31, 2026

28 hours per week, 7 hours/day between 8:00 a.m. and 4:30 p.m. (scheduled by Supervisor)

Band 3: $30.29 - $34.64 per hour

The Elementary School Second Secretary administers the elementary school office in accordance with Board policies and procedures by supporting the Head Secretary and provides clerical and secretarial support to the Principal and other staff. The position is generally responsible for correspondence, records management, reporting, bookkeeping and inventory control while interacting in an effective and courteous manner with students, parents, other staff and visitors.

RESPONSIBILITIES AND DUTIES:

• Organization and administration of the elementary school office by supporting the Head Secretary
• Clerical and secretarial support to the Principal and other staff
• Compose, type, distribute, and file various correspondence within and between the elementary school, the school community, the school board, other agencies and the Ministry of Education
• Records management, involving the collection, maintenance, and reporting of various information and data pertinent to the operation of an elementary school
• Maintain OSRs in accordance with Board and Ministry Guidelines
• Processing of cash, accounts payable, petty cash, purchasing, inventory control and various other bookkeeping and accounting functions, monies for class trips and fundraisers, deposits and reconcile statements, school banking to maintain the operation of the school
• Ensure daily Safe Arrival Procedures, make attendance calls and record attendance (in conjunction with the teachers) in the student information system
• Provide reception support in areas of telephone calls, messages, responding to general enquiries, and assisting students, staff, parents, and visitors to the main office
• Responsible for daily outgoing mail and the sorting and distribution of all incoming mail and faxes as well as courier services
• Maintain student information in the student information system and generate reports, i.e. Month end reports, annual reports for the Ministry, report cards
• Registration of new students
• Assist with the organization of school events i.e. graduation, First Communion, Confirmation
• Provide minor first aid to students (band aids, ice packs, etc.) and administer medication as required
• Assist Principal and Vice-Principal in monitoring daily replacements of absent employees
• Maintain confidentiality of staff and students
• Perform other office duties as required by the Principal

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Must have a Secondary School Diploma and some Community College courses in office administration including accounting and computer courses
• A minimum of 1 (one) year previous experience, preferably in other areas of the education system i.e. an elementary school office or Secretary in a high school
• Experience with related computer programs in Microsoft Office, Internal Board Programs including student information system ( PowerSchool), SDS, Smart Find Express, School Banking, and SynerVoice
• Previous bookkeeping/budget experience
• Demonstrated excellent interpersonal and communication skills, both written and verbal, with parents, students, external contacts
• Proven ability to compose routine correspondence for format, composition, grammatical, and typographical accuracy
• Strong organizational, time management and prioritization skills
• Demonstrated ability to work independently as well as part of a professional team
• Have sound judgment, excellent analytical and problem solving skills, tact and diplomacy
• Have the ability to divert attention from one task to another in order to meet deadlines

• Skilled in bookkeeping/budgeting with proven ability with accuracy

Interested and qualified applicants are invited to respond.

POSTING DATE: TUESDAY May 26, 2026

CLOSING DATE: MONDAY June 1, 2026 at 4:00pm

Applications received after this date will be reviewed only if needed until the position is filled.

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.